How to know if a printer needs routine maintenance is one of the most important things if you own a printer or intend to buy one. Having one of the best printers for home or office use is much beneficial in many ways. It can save a lot of printing costs, time, and much more.
However, if you want to prolong the life of your printer, you need to keep a regular check on its maintenance. There are two types of maintenance; first, predictive maintenance, and the second, preventive maintenance. In the case of printers, we use preventive maintenance.
Well, you will be happy to know that printer maintenance is something so easy that you can do it yourself at your home. You just need to know some important things.
That’s why we have brought this special guide on how to know if a printer needs routine maintenance? In this guide, we have gathered almost every important part regarding printer maintenance and how to implement it. It will help you prolong your printer’s life and save you a good amount of money as well.
What does printer maintenance mean?
Everything in the world needs maintenance in some or other ways. Hence, the same goes for a printer too. Performing the maintenance will prevent failures to happen and provide you with the best printing sensation.
But here the question arises “What does printer maintenance mean?”
Well, in the easiest words, printer maintenance means the cleaning and other processes to keep it working properly. Usually, cleaning in terms of printer involves both the outer cleaning and the inner cleaning.
However, before any cleaning process, you must read the user manual of the printer you have. In the manual, you will find each and every instruction about removing the parts of the printer and how to clean them.
Moreover, every manufacturer has its own set of techniques and arrangements regarding maintenance and cleaning.
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How to know if a printer needs routine maintenance?
Well, you need to do printer maintenance according to a schedule. As mentioned earlier, preventive maintenance is the type of maintenance that is done regularly to prevent any kind of malfunctioning. Scheduling the printer maintenance every 2 months is beneficial.
However, there are some important key indicators that show your printer needs maintenance.
Below, you will find these indications. If you see any of these, it means that your printer needs maintenance.
- Unnecessary lines
- Missing or Blur colors
- Greasy or Oily spots
- Blank Spots
These are the major signs that your printer needs maintenance. These issues may happen due to below minimum levels of ink, and dust accumulation as well.
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Printer Maintenance Checklist
A checklist is the most essential element in maintenance. So, we have also prepared a quick printer maintenance checklist for you. You can carry out the maintenance procedure according to this checklist. Have a look.
1. Importance of manual
However, a manual is smaller in size, but it contains all the information about the printer, such as installation, parts, warranty for the long life of your printer.
The manual provides you the information on how to troubleshoot any issue even before some technician comes and checks the issue. For example, if the pages stick in the printer, it suggests you slowly pull them towards you with both hands.
Placement also plays a vital role in the maintenance of a printer. Moisture and dust particles often clog the openings of the printers. Hence, you should always put it in a place where there is no heat, moisture, or dust.
Also, make sure to place it in a quiet corner, where the passing people won’t hit it often.
3. Clean the outer & the inner part
Cleanliness is the most important factor that affects the functionality of a printer. Because the printer has some delicate parts, and when dust gets stuck on these parts and form a layer, it will not work properly.
Hence, you should regularly clean your printer inside out. You can use a lint-free cloth or a slightly moistened cotton swab for this.
4. Dealing with the Cartridges
Refilling your ink cartridges regularly is also one of the very important factors. Since the refill cartridges are a little costly, people often buy the cheaper ink cartridges. Eventually, which spoils the printer and the print-out quality.
So, always tend to buy the best quality ink cartridges that will keep your printer’s and print out’s quality up to the mark.
5. Keep an eye on the driver installation
Most people often neglect this factor but this can also affect the quality of your printout. Some manufacturers offer an automatic update option yet some don’t. Hence, you need to do the manual update for those who don’t.
Keeping the printer software up-to-date eliminates many loopholes in printing and improves the printing software.
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6. DO NOT let it turned on
Always remember to turn the printer off when not in use for a long time. Because if you keep it turned on all the time, eventually it will heat up and its life will decrease. Also, leaving it on can dry out the cartridge before time. Consequently, it will clog the head of the printer and may also wear out other components.
This is a general Printer Maintenance Checklist. However, you can also add some other points to this list according to your printer and thought. But once you make a checklist, always act according to it.
As you have learned how to know if a printer needs routine maintenance, now you will not need to call someone for this purpose. Also, you have a general printer maintenance checklist, hence you can also perform routine maintenance on your device yourself.
However, printer maintenance is not limited to the information provided in this guide. You can always find some other useful techniques for printer maintenance as well.