Scanning and printing documents are easy to perform these days. The brands are always looking forward to innovating their devices and machines. As the world is mostly attracted towards digitalizing stuff, machines are becoming a trend.
Printers and scanners are some of the most essential machines in this digital world. Scanning a document helps to convert your hard copy into a soft copy document. Moreover, the Portable Document Format (PDF) is the most convenient way to send and receive documents on any platform. In the following article, we will discuss a complete guide on how to scan a document to PDF from HP printer.
HP is one of the best brands out there in the world of technology. Not only this, but HP has manufactured some of the best devices namely laptops, computer parts, printers, and scanners. That is why this brand is a highly competitive brand right now.
Talking about the printers of HP, this brand has one of the finest production of printers and scanners. They are most convenient and affordable as well. If you are looking to buy one for your business or even personal use, you will find HP as the best.
Let’s move on to the most important part of the article.
Scanning A Document With HP
In today’s world, almost everyone has their own scanner as the world now completely demands digital stuff. Therefore, scanning the hard copies is mostly welcomed in almost every firm instead of just submitting them as it is.
Some people use these scanners to scan photos and documents either in JPEG or PDF format. JPEG is the format that displays the document as an image file. While PDF is the most convenient way to view any document. These files can be accessed on any device and platform.
If you are looking to scan a document to PDF from an HP printer, follow the method below,
1. Connect The Devices
If a user is using a flatbed scanner look for light beneath the glass that is placed under a hinged flat lid. There is something that the user has to keep in check. Make sure to connect the USB cables properly to the supportive port to avoid any obstacles. Check the back of your computer and make sure all the cables are connected tightly.
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2. Put In Your Documents
This is another important step to follow while scanning a document. This depends on the scanner that you are using to perform the steps. If you are using a flatbed scanner, place the document upside down. Make sure that the front side of the document should face the surface. Most of the scanners work similarly. Furthermore, check the screen of your scanner. The feeder must show the scanning preview of your document.
3. Scan Your Document
Now, simply select scan the document. This will prepare your document to scan. Now the further method depends on the model of your scanner. There are two ways to scan the document any further.
Firstly, check for a button on your scanner on the scanner’s lid. There you will find a small image of paper beside a button. The button must have “PDF” written on it or above it. Some of the models have this button available on their scanners. If your scanner has this button, press the button and let your scanner scan the document to PDF.
If there is no PDF Button
The other option is for those who do not have this button available on their scanners. Go to the HP director application on your computer. You will find this application on the internet or you can find it while connecting your scanner to your computer.
Once you open the HP Director on your computer, go to the menu. Select “scan documents” on the menu.
You will see a window popping up on your screen. Select the type of document on the screen that you want to scan.
This usually shows two options while scanning a document. Either select “editable text wit graphics” or select “editable text only”. If your document has any graphics in it including pictures or GIFs select the first option. However, if there is nothing except text in your document, select the other one.
Some models will show you a few more options while scanning a document. Selecting those options will scan the document in a JPEG format.
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Now, wait for a window to appear on the screen. This window will carry a preview of the document that you are scanning.
The window will pop up when you are done scanning the first page of your document. You will be able to edit your scanned document from this window. You can edit the extra sides or anything else that you want to crop or exclude from your document.
Once you complete the editing procedure, click the “accept” button. This will finish the editing and scanning process for the first page. You will see an option if you are done scanning the document. If you have more pages to scan. Select no and continue the procedure. Repeat the steps and edit the document if needed.
By using this method you can easily scan a PDF using an HP printer.
You can scan a document to PDF using a few ways. Some HP models have a specific button that has PDF written on it. You can use that button and directly scan the document to PDF. Instead, you can use the HP director on your computer that is connected with the scanner and select PDF from there.
You can also edit your document page by page from the HP director. Scanning a document to PDF can be helpful as PDF is the most convenient and portable way of receiving and sending documents on the internet.